Information Governance Services

University Archives

Further information

  • UWA Archives Collections
  • Stories from the Archives
  • Stamp - Archives volunteer program
  • Contact us-University Archives

Explore UWA’s archival holdings

If you are interested in exploring UWA’s archival holdings contact University Archives.


Our Archives reference enquiry form is easy to use if you would like to make online queries.

University Archives act as the custodian of the records of the University that have been identified as having permanent value.

It is the responsibility of the University Archives to facilitate the identification of archival records through the provision of advice and training and to ensure the preservation of these valuable records.

Most importantly, the University Archives facilitates public research through a reference service and administers public access to archives in accordance with the State Records Act, 2000.

Disposal authorities

General and Record Disposal Authorities are legal documents that are used to lawfully 'dispose' of your inactive records.

For information on what disposal authorities are and how to use them, consult Using a records disposal authority and What is a disposal authority?.

Staff are reminded that under the State Records Act 2000, University records, regardless of format, may not be destroyed without reference to the General Disposal Authority for Government Information (GDAGI) or the WA University Sector Disposal Authority (WAUSDA). Contact Director, Information Governance Services or University Archives for more information relating to these Disposal Authorities.

Record destruction certificate

The University Archives Records Destruction Certificate is a form that must be used by University staff to document the lawful destruction of University records within a faculty, school, unit or administration area.

University records must not be destroyed until approval is granted by the University Archivist as delegate for the Vice-Chancellor.

General Disposal Authority for Government Information

As of October 2013 the new General Disposal Authority for Government Information (2013017) was released by the State Records Office of WA which supersedes the following three General Disposal Authorities :

·        Administrative Records (RD 2003016)
·        Human Resource Management Records (RD 2012004)
·        Financial and Accounting Records (RD 2005010) 

The superseded authorities listed above are now no longer current. Any copies of the authorities must be discarded.  Records scheduled under these superseded authorities will need to be reviewed against classes in the current GDA’s at the scheduled retention review date.

Source records

A source record is the original, official version of a document such as a Deed. It may be a record that has been re-produced from a document that was born digital such as an email.

University Specific Records

University Specific Records are uniquely created and managed by Western Australia’s Public Universities.

From March 2012 the UWA Functional Records Disposal Authority (RD2008061) has been superseded by the Western Australian University Sector Disposal Authority (WAUSDA) SD2011011. Any copies of RD2008061 must be discarded.

Current Authorities

Practical information on how to efficiently manage you records is provided in Record keeping awareness.

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