Information Governance Services

Sentencing records for retention and disposal

Further information

Information Governance Services (IGS)


2 hours


Maria Carvalho, Information Governance Services (IGS)

Number of places



Learn how to make decisions regarding the retention or disposal of local records.

Workshop purpose and scope

Intended audience
All staff who are responsible for making decisions on the retention and disposal of their local records. This may be as part of a major disposal project or on an ad hoc basis. 
Workshop description
Sentencing is the process by which we make decisions about the fate of an individual record, generally at the point when they are no longer active. This session will inform participants how to sentence their records lawfully, and what to do once this process has been completed. It will also provide an understanding of the concepts and reasons for effective retention and disposal of university records.
Intended outcomes
Participants will:
  • understand their legal responsibilities relating to the disposal of records
  • know how to identify the difference between archival and temporary records in all formats (including emails)
  • know how to decide at what point temporary records can be destroyed
  • know how to transfer archival records to the University Archives
Key activities
Information presentation, questions and answers, sentencing exercise (participants are encouraged to bring along their own files for sentencing).

Dates and times

Unable to retrieve dates and times from the OSDS workshop server.


  • Courses are free to UWA staff and affiliates and PhD students, except where a fee is indicated.
  • A cancellation fee may apply for non-attendees.
  • UWA staff and affiliates receive priority access to the sessions. Enrolments will be confirmed after applications have closed.
  • Non-UWA participants are charged $100 per hour, and can attend subject to availability. Staff working in other universities receive a 20 per cent discount.

For general information about professional development courses email us or telephone (+61 8) 6488 1504.