Information Governance Services

Policies, governance and guides

Further information

  • Contact the Associate Director Information Governance Services (IGS)

All University staff have a responsibility to manage their information in a way that supports business processes and complies with relevant legislation.

  1. University policies affecting information governance
  2. Information governance
  3. Disposal authorities
  4. University Record Keeping Plan (RKP)
  5. Information management guides
  6. TRIM user guides

University policies that relate to Information Governance

Information governance

Information governance encompasses the processes, roles, standards and metrics we use to ensure the effective and efficient use of information to enable the University to achieve its goals.

Information governance relates to the way in which information is managed as an asset to support University outcomes. It ensures that risk and compliance standards, and policies and legislation issues, are identified and addressed to ensure the information we create and keep is retained and can be accessed for as long as required. Information governance, therefore, is an essential part of University governance.

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Disposal authorities

General and Record Disposal Authorities are legal documents that are used to lawfully 'dispose' of your inactive records.

For information on what disposal authorities are and how to use them, consult Using a records disposal authority and What is a disposal authority?.

Staff are reminded that under the State Records Act 2000, University records, regardless of format, may not be destroyed without reference to the General Disposal Authority for Government Information (GDAGI) or the WA University Sector Disposal Authority (WAUSDA). Contact Director, Information Governance Services or University Archives for more information relating to these Disposal Authorities.

Record destruction certificate

The University Archives Records Destruction Certificate is a form that must be used by University staff to document the lawful destruction of University records within a faculty, school, unit or administration area.

University records must not be destroyed until approval is granted by the University Archivist as delegate for the Vice-Chancellor.

General Disposal Authority for Government Information

As of October 2013 the new General Disposal Authority for Government Information (2013017) was released by the State Records Office of WA which supersedes the following three General Disposal Authorities :

·        Administrative Records (RD 2003016)
·        Human Resource Management Records (RD 2012004)
·        Financial and Accounting Records (RD 2005010) 

The superseded authorities listed above are now no longer current. Any copies of the authorities must be discarded.  Records scheduled under these superseded authorities will need to be reviewed against classes in the current GDA’s at the scheduled retention review date.

Source records

A source record is the original, official version of a document such as a Deed. It may be a record that has been re-produced from a document that was born digital such as an email.

University Specific Records

University Specific Records are uniquely created and managed by Western Australia’s Public Universities.

From March 2012 the UWA Functional Records Disposal Authority (RD2008061) has been superseded by the Western Australian University Sector Disposal Authority (WAUSDA) SD2011011. Any copies of RD2008061 must be discarded.

Current Authorities

Practical information on how to efficiently manage you records is provided in Record keeping awareness.

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List of Information management guides

Advice on University Records managementUWA staff Pheme login required

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TRIM user guides

Training and information guides for TRIM users at UWA – UWA staff Pheme login required.

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