Information Governance Services


Further information

  • Contact us-TRIM help desk
  • TRIM Webdrawer

TRIM self-help on Intranet

All Central Administration staff will need to have a TRIM account.

  1. About TRIM at UWA
  2. Types of records managed in TRIM
  3. Position Documentation
  4. TRIM user guides

About TRIM at UWA

TRIM is a document management system that is used to manage both electronic and hard copy records. TRIM was implemented at UWA in October 1999 as the University's official electronic document and records management system for unstructured information. The TRIM acroynm stands for Total Records and Information Management.

A University Record is:

Any record of information created, received or maintained by [the University] in the course of conducting its business activities. It is anything that documents a particular transaction took place, decision was made, money was spent, discussions were held, etc. University records can exist in either structured or unstructured form.

Structured information:

One way to describe information that is created, captured and managed in a formal arrangement or structure. This includes information entered into a database or corporate information management system such as Callista, Alesco and Peoplesoft.

Unstructured information:

One way to describe information that is created and used without formal templates or fields. This can include correspondence, policies, procedures, minutes, agendas, reports, reviews, advice, recommendations and supporting documentation for structured information such as handwritten forms transcribed into another system. Managing the University’s business records in TRIM ensures accountability, efficient business practices, compliance, protects the rights of staff and students, and helps to preserve UWA’s corporate memory. Record Types currently managed in TRIM include: Personnel files, Position Documentation, Images, Student Files, Research Administration Files, FM Asset Project Files, and General Files. General Files cover a variety of subjects ranging from the University’s art collection to the Vice Chancellor’s travel arrangements, and everything in-between.

Types of Records managed in TRIM

At UWA, we manage a variety of corporate records in TRIM. A sample of such record types include:

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Position documentation

UWA position descriptions can be accessed, without the need for a TRIM account, via the University's online TRIM WebDrawer system. TRIM WebDrawer is accessible from any computer within the University's Internet Protocol (IP) range. 

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TRIM user guides

Intranet: Training and information guides for TRIM users at UWA – UWA staff Pheme login is needed

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